The Santa Clara Valley Water District strives to provide Silicon Valley with safe, clean water for a healthy life, environment, and economy. The District is now seeking a Deputy Administrative Officer for General Services. The ideal candidate is a progressive, forward-thinking individual who is creative, collaborative, and leads with a hands-on approach. Candidates must have education and experience including graduation from an accredited college or university with a Bachelorís degree with major coursework in business/public administration, architecture, or a closely related field or a field specifically related to the work group assigned. A Masterís degree is highly desirable. A minimum of six (6) years of increasingly responsible administrative, managerial, or professional experience in a field related to the assignment in the public sector, water, or related industry within the most recent ten (10) years; four of the six years must have included management and supervisory authority. The salary for the Deputy Administrative Officer is $168,708-$240,448 annually; placement within this range will be dependent upon qualifications.
The mission of the Santa Clara Valley Water District is to provide Silicon Valley safe, clean water for a healthy life, environment, and economy.
With headquarters in San Jose, the District provides water supply, enhances streams and watersheds through creek restoration and habitat protection; provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community.
The District effectively manages 10 dams and surface water reservoirs, three water treatment plants, an advanced recycled water purification center, a state-of-the-art water quality laboratory, nearly 400 acres of groundwater recharge ponds, and more than 275 miles of streams to serve nearly 2 million people in Santa Clara County that stretches 1,300 square miles and encompasses 15 cities and unincorporated areas.
The District provides wholesale water and groundwater management services to local municipalities and private water retailers who deliver drinking water directly to homes and businesses in Santa Clara County.
The District is governed by a Board of Directors comprised of seven members, each elected from equally-divided districts drawn through a formal process. The directors serve overlapping four-year terms.
As a public agency with the current FY2017 $523 million operating budget and $4.04 billion 2017-21 capital budget and staff of 791 employees, the District is committed to being transparent and accountable with regard to its operations and business practices. The District maintains an integrated Quality and Environmental Management System (QEMS) conforming to ISO standards.
Recognized throughout the world as a center of technology and innovation, the City of San Josť is considered the Capital of Silicon Valley and is one of the most diverse large cities in the United States. Santa Clara County is home to many technology companies including Apple, eBay, Google, and Cisco. Located roughly 50 miles south of San Francisco and 390 miles north of Los Angeles, the City enjoys an average of 300 days of sunshine a year. Those living and working in Santa Clara County have access to the Bay Areaís many attractions, cultural and performing arts, and recreational opportunities. A year-round calendar of festivals and celebrations supports the community spirit.
Nineteen public school districts and over 301 private schools provide residents with a range of educational choices; innovative programs in local school districts include a nationally acclaimed performing arts magnet, as well as concentrations in aerospace, international studies, math and science, radio and television, and more. Universities in and near Santa Clara County include San Jose State University, Santa Clara University, California State University East Bay, Stanford Uni-versity, and three University of California campuses.
Once a largely agrarian valley, Santa Clara Countyís transformation into Silicon Valley, the technology center of the world, has led to the county hosting the largest concentration of technology expertise in the world. More than 6,600 technology companies in the area employ more than 254,000 people. San Josť does not have an ethnic majority; residents include speakers of more than 56 different languages. The County is proud of its quality of life and of the rich cultural diversity evident in its population, its workforce, and its many neighborhoods.
The Deputy Administrative Officer (DAO) for General Services reports to the Chief Operating Officer (COO) of Administrative Services and is designated as unclassified and at-will. The incumbent will work closely with other Deputy Officers in the Administrative Services Division who are responsible for Finance, Information Technology, and Human Resources with the goal of providing the Districtís Business Areas with well-coordinated and high quality services. The Administrative Services Division has a total of 191 employees.
The DAO will plan, direct, manage, and coordinate the staff and operations of the Districtís Procurement and Operational Services Division. The Division has an operating budget of $27.6 million and a staff of 66. This position exercises oversight over the following functional units: procurement ($30-$40 million in annual purchasing excluding water acquisition and capital construction); contract administration; warehouse services; vehicle and equipment services; business and customer support services; and facilities management (11 buildings, 3 water plants, and 50 housing units).
The DAO is responsible for formulating and interpreting division policies, procedures, goals, and objectives in support of the Districtís mission and Board governance policies; and providing highly responsible and complex management and technical advice to the Chief Operating Officer and Chief Executive Officer.
- Provides leadership in the development and implementation of division strategies, business plans, programs, ordinances, policies, procedures, decisions and other actions; prepares and recommends long-range plans for division services and programs.
- Plans, directs, organizes, authorizes and coordinates the work and resources of functional units assigned to the division; evaluates performance of support staff, subordinate managers and their units; develops an organizational structure that focuses on service delivery, accountability, staff development, and responsiveness in a timely and cost efficient manner; and ensures the adequacy of fiscal and operational controls.
- Provides leadership and guidance in all aspects of the procurement process for a wide variety of goods and services in accordance with applicable law, District policies, budgetary authority, industry standards and prudent financial management; works with staff to develop process improvements and best practices for purchasing and contract administration; and provides guidance and counsel to other divisions relative to purchasing activities.
- Ensures a strong and responsive warehousing function that meets the needs of the District and is efficient and cost effective in accordance with the principles and practices of warehouse management; and reviews plans and programs associated with the purchasing, receiving, inspecting, storing and distributing supplies in a manner that enhances customer service and reduces cost.
- Supports the Business and Customer Support Services unit, which provides professional full service business services for the entire District through a one-stop print shop, robust mail services, efficient receptionist and switchboard services for internal and external customers daily and during emergency events, word processing of documents, and forms management.
- Develops and manages the Districtís comprehensive facilities master plan that addresses long and short term needs, maintenance requirements, safety concerns, capital improvement plans, funding, and budgetary needs, and outlines recommendations and timelines; and oversees the Districtís facilities management and maintenance operations for all owned or leased properties including building operations, janitorial, cafeteria and other building services.
- Oversees the Fleet and Equipment Services unit including all acquisition, maintenance and repair, inventory control, replacement and disposal programs; ensures the all fleet and equipment services are delivered in a timely and cost effective manner in support of District operations; and implements process improvements aimed at enhanced operations and cost savings.
- Represents the District before external organizations, including other governmental and regulatory agencies, private entities, professional and community organizations, citizen boards and commissions, and the general public.
- Directs the preparation and administration of the departmentís annual budget.
The Santa Clara Valley Water District seeks a progressive, forward-thinking Deputy Administrative Officer who is creative, collaborative, and leads with a hands-on approach. Individuals who will excel in this position are mature, self-aware, and possess outstanding interpersonal and communication skills and the ability to establish, maintain, and foster positive working relationships with all employees, the Board of Directors, bargaining units, and other stakeholders. The ideal candidate will be a smart, confident leader who inspires staff to achieve great things. The incumbent will mentor, coach, and instruct peers and staff. The DAO will also advise executive management and elected officials on various matters including procurement, contracting, and facilities management.
Interested individuals must be collaborative leaders who are skilled at implementing effective best practices and organizational development to enhance the Districtís general services functions. Candidates should be highly skilled and customer-focused professionals who possess a strong understanding of the principles and practices of effective public sector procurement programs and contract management, and have demonstrated experience engaging in effective process improvement efforts. Knowledge of facility management master planning, including overseeing building services, small capital projects, and space management is ideal. Candidates should possess working knowledge of other key general services functions including warehousing, business and customer support services, fleet management, and equipment services.
Ideal candidates should possess general services experience at the director or deputy director level coupled with the knowledge, professional competence, and organizational vision required to successfully build a strong, sustainable division. Candidates must have education and experience including graduation from an accredited college or university with a Bachelorís degree with major coursework in business/public administration, architecture, or a closely related field or a field specifically related to the work group assigned. A Masterís degree is highly desirable. A minimum of six (6) years of increasingly responsible administrative, managerial, or professional experience in a field related to the assignment and in the public sector, water, or related industry within the most recent ten (10) years; four of the six years must have included management and supervisory authority.
The salary for the Deputy Administrative Officer is $168,708-$240,448 annually; placement within this range will be dependent upon qualifications. The District also provides an excellent comprehensive benefits package including a defined benefit retirement plan; an $8,000 employer contribution in Deferred Compensation match; medical, dental, and vision insurance; paid time off; a flexible spending account; and an employee assistance program.
Following the closing date, resumes will be screened according to the qualifications outlined above. A select group of candidates will be asked to provide references once it is anticipated that they may be recommended as finalists. References will be contacted only following candidate approval. Finalist interviews will be held with the Santa Clara Valley Water District. Candidates will be advised of the status of the recruitment following selection of the Deputy Administrative Officer of General Services.
If you have any questions, please do not hesitate to call Valerie Phillips at: (916) 784-9080